Purpose of use of Personal Information obtained in direct writing

Personal information shall be obtained in a legal and fair manner, and be used within the scope of the purpose of use listed in the table below. In the event that a purpose of use not included in the scope of the “Purpose of use” arises, if the information has been obtained directly in writing, we will obtain the consent of the owner of the personal information regarding the new purpose of use, and if the information has been obtained by other means, publicize the new purpose of use before using the information for that purpose.

Target Information	Purpose of Use
Personal Information related to the business of UC Technology	Business activity Provision of services Support for individuals who gave their personal information
Personal information about business partners or customers	Sales activities Management of business partners’ or customers’ data
Personal Information about employees and retirees	Management of hiring and HR
Personal Information about job applicants	Informing successful and unsuccessful applicants
Personal information related to complaints and consultations	Responding to complaints and consultations

Purpose of Use of Personal Information Obtained Other than in Direct Writing

UC Technology will use personal information obtained other than in direct writing within the scope listed in the table below. When a purpose of use of personal information not included in the table arises, the information will be used after the purpose of use is publicly announced.

Target Information	Purpose of Use
Personal Information related to contracted business	Service enhancement System development

Security management measures

We take the following measures to prevent leakage, loss, or damage to personal information.

Organizational security management measures

• Establish rules for handling personal information for each stage of acquisition, use, storage, provision, deletion, disposal, etc., with respect to handling methods, responsible persons, persons in charge, and their duties, etc.
• Periodically inspect status of personal information handling

Human security management measures

• Regularly provide training for employees on matters of relevance regarding the handling of personal information.

Physical security management measures

• Implement access control for employees and establish restrictions on devices, etc. which are brought in areas where personal information is handled, as well as to take measures to prevent unauthorized persons from viewing personal information.
• Take measures to prevent theft or loss of devices, electronic media, documents, etc. that handle personal information, and protect such devices and electronic media by password protection or data encryption, when they are carried inside or outside company premises.

Technical security management measures

• Implement access control to allow only the authorized persons to handle the personal information, and to limit the scope of personal information database handled by such authorized persons.
• Introduce a mechanism to protect the information system that handles personal information from unauthorized access from the outside, or from malware.

Understanding overseas environments

• Implement safety management measures after understanding the system regarding the protection of personal information in foreign countries where personal information is stored.
  If you would like more information about the countries where personal information is stored, please contact us at the 【Help Desk for Personal Information and Request for Disclosure, etc.】 below.

Requests for Disclosure of Personal Information

1. When an individual requests the notification of purpose of use, disclosure, correction, addition, deletion of content, suspension of use, deletion, or the suspension of provision to a third party (hereinafter “disclosure, etc.”), UC Technology will internally review the personal information and will respond without delays.
   ＊ We may not be able to accept requests for disclosure, etc. in certain instances depending on the content of the request. In such cases, we will inform the individual of the reason(s).
2. To request disclosure, etc., please mail us the required documents following the correct procedure. Incomplete documents may not be accepted. For each request of disclosure, etc. of personal information or notification of purpose of use, an administrative fee of 1,080 yen will be charged.
3. Personal information received on the “Personal Information Disclosure Request Form” will be used to respond to inquiries and will not be used for any other purpose.

Request by Principal

To request disclosure, etc., please send the required documents by recorded mail so that the delivery can be tracked and traced. 1. Personal Information Disclosure Request Form Download the file and fill in the required information. 　Download Personal Information Disclosure Request Form (PDF) 2. Identification Document One copy of a document that can verify your name and current address such as a driver’s license, passport, or health insurance card

Request via Proxy

When a legal representative or representative delegated by a principal requests disclosure, etc., for the principal, please enclose the required documents below in addition to the documents mentioned in the preceding paragraph. Legal Representative 1. Document to Prove the Legal Representation Right for the Principal One transcript of the family register certificate. In the case of a representative with parental authority, one copy of the health insurance card with the dependent’s information is also acceptable. 2. Document to Identify the Legal Representative One copy of a document that can verify the name and current address of the designated representative, such as a driver’s license, passport, or health insurance card Representative Designated by the Principal 1. Power of Attorney Form (to be attached to “Personal Information Disclosure Request Form” for the request) Download the file and fill in the required information. Download Power of Attorney Form (PDF) 2. Personal Seal Registration Certificate of the Principal (issued within the last three months) 3. Document to Identify the Representative Designated by the Principal One copy of a document that can verify the name and current address of the designated representative, such as a driver’s license, passport, or health insurance card

* For details regarding disclosure, etc., please contact the help desk for disclosure request.

Help Desk for Personal Information and Request for Disclosure, etc.

Name	Ubiquitous Computing Technology Corporation
Address	9F, SEIJITSU BLD-1, 2-12-3 Nishi-Gotanda, Shinagawa city, Tokyo 141-0031, Japan
Representative of the organization	President and CEO Tatsushi Morokuma
Personal Information Protection Administrator	Yuzo Otake
Contact	Phone: 03-5437-2323  E-mail: privacy@uctec.com

Accredited Personal Information Protection Organizations

UC Technology is a member of Japan Users Association of Information Systems (general incorporated association), an accredited personal information protection organization authorized by the Personal Information Protection Commission. The association accepts complaints and consultations regarding the members’ handling of personal information.

Contact Information of Accredited Personal Information Protection Organization for Complaint and Solution

Name	Japan Users Association of Information Systems (JUAS), a general incorporated association
Contact	Accredited Personal Information Protection Organization Complaint Desk
Address	2F, NBF Higashi-Ginza Square, 1-13-14 Tsukiji, Chuo-ku, Tokyo 104-0045, Japan
Phone:	03-6264-1318
Opening Hours	10:00-16:00 (Closed on Saturdays, Sundays and national holidays)

*Please note that this is not a contact for inquiries about UCT’s services.

Publication Date: June 29, 2018
Last Modified: April 10, 2024