Handling of Personal Information

Purpose of Using Personal Information from Written Forms

Personal information obtained will be used within the scope listed in the table below.
Any information not contained within the listed scope will not be used unless consent is provided by the individual.
When the personal information was obtained other than in written form, the information will be used after the usage purpose was publicly announced.

Type of informationUsage purpose
  • Information relating to the business of UC Technology
  • Business activity
  • Provision of services
  • Support for an individual who gave his/her personal information
  • Information about business partners or customers
  • Sales activities
  • Management of business partners’ or customers’ data
  • Information about employees and retirees
  • Management of hiring and HR
  • Information about job applicants
  • Informing successful and unsuccessful applicants

Usage Purpose of Personal Information Obtained Other Than in Written Form

UC Technology will use personal information obtained other than in written form within the scope listed in the table below.
When a usage purpose of personal information not included in the table arises, the information will be used after the usage purpose was publicly announced.

Type of informationUsage purpose
  • Information relating to contract business
  • Service enhancement
  • System development

Request for Disclosure of Personal Information

  1. When an individual requests the notification of purpose of use, disclosure, correction, addition, deletion of content, suspension of use, deletion, or the suspension of provision to a third party (hereinafter “disclosure, etc.”), UC Technology will internally review the personal information and will respond without delays.
    *We may not be able to accept requests for disclosure in certain instances depending on the content of the request. In such cases, we will inform the individual of the reason(s).
  2. To request disclosure, etc., please mail us the required documents following the correct procedure. Incomplete documents may not be accepted. For the request of disclosure of personal information or notification of usage purpose, an administrative fee of 1080 yen will be charged.
  3. Personal information received on the “Personal Information Disclosure Request Form” will be used to respond to inquiries and will not be used for any other purposes.

Request by Principal

To request disclosure, etc., please prepare the required documents and send them by recorded mail so that the delivery can be tracked and traced.

Required Documents:

1. Personal Information Disclosure Request Form

  • Download the file and fill in the required information.

 Download Personal Information Disclosure Request Form (PDF)

2. Identification Document

  • One copy of a document that can verify your name and current address such as a driver’s license, passport, or health insurance card

Request via Proxy

When a legal representative or representative delegated by a principal requests disclosure, etc., for the principal, please enclose the required documents below in addition to the documents mentioned in the preceding paragraph.

Legal Representative

Required Documents:

1. Document to Prove the Legal Representation Right for the Principal

  • One transcript of the family register certificate
    In the case of a representative with parental authority, one copy of the health insurance card with the dependent’s information is also acceptable.

2. Document to Identify the Legal Representative

  • One copy of a document that can verify the name and current address of the legal representative such as a driver’s license, passport, or health insurance card
Representative Designated by the Principal

Required Documents:

1. Power of Attorney Form (to be attached to “Personal Information Disclosure Request Form” for the request)

  • Download the file and fill in the required information.

Download Power of Attorney Form (PDF)

2. Personal Seal Registration Certificate of the Principal (issued within the last three months)

3. Document to Identify the Representative Designated by the Principal

  • One copy of a document that can verify the name and current address of the designated representative, such as a driver’s license, passport, or health insurance card

* For details regarding disclosure, etc., please contact the help desk for disclosure request.

Help Desk for Personal Information and Request for Disclosure, etc.

Name

Ubiquitous Computing Technology Corporation

Address

SEIJITSU BLD-1, 9F, 2-12-3 Nishi-Gotanda, Shinagawa-ku, Tokyo 141-0031, Japan

Personal Information Protection Administrator 

Yuzo Otake

Contact

Tel: +81-3-5437-2323 
Email: privacy@uctec.com

Accredited Personal Information Protection Organizations

UC Technology is a member of Japan Users Association of Information Systems (general incorporated association), an accredited personal information protection organization authorized by the Personal Information Protection Commission. The association accepts complaints and consultations regarding the members’ handling of personal information.

Contact Information of Accredited Personal Information Protection Organization for Complaint and Solution

Name

Japan Users Association of Information Systems (JUAS)

Point of Contact

Accredited Personal Information Protection Organization
Complaint Desk

Address

8F Nihonbashi Horidomecho Nichome Bldg., 2-4-3 Nihonbashi Horidome-cho, Chuo-ku, Tokyo 103-0012, Japan

Tel

+81-3-3249-4101

Business hour

10:00-16:00(closed on Saturday, Sunday and national holidays)

*Please note that this is not the contact information for inquiries on UC Technology’s services.

Enacted on June 29, 2018
Revised on April 20, 2021

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